Advantages and disadvantages of oral and written reports
Disadvantages of written communication pdf
No Record In oral communication, messages are not preserved and hence they are not found in the record book. Motivation In oral communication, superiors and subordinates can sit face to face and exchange their views directly; such arrangement motivates and inspires the employees to work with great care. Share this:. Therefore, oral communication may lead to conspiracy sometime. Difficult to maintain secrecy: It is an unexpected medium to keep business secrecy. Advantages of Oral Communication Time saving Where rapid action is necessary, on that case it is the best way to send a message orally. Oral communication has many advantages and some of them are discussed below: Advantages and Disadvantages of Oral Communication Time Saving: Oral communication is used widely when rapid or immediate action is required. Late Decision Here, Speaker requires spending much time for discussion and explanation. So, expected result may not be achieved. A business report is used as a managerial tool for solving problems and to assist decision making. It is not suitable for lengthy messages. Longevity: Written document can be preserved for a long time easily.
Disadvantages of Oral Communication Disadvantages of oral communication skills are given in the diagram below. It is a time consuming media.
What are the main advantages of written communication?
Not easy to fix Responsibility In oral communication, if any mistake occurs, then it is very difficult to make someone responsible for the mistake as there is no evidence for such communication. No legal validity: there is any legal validity of the oral message. At the beginning stage, sometime is killed in the discussion of any personal matters. Disadvantages of written communication The limitations and disadvantages of written communication are given below: Expensive: Written communication is comparatively expensive. For this reason oral communication can serve the purpose of communication in the best way Oral communication enjoys many merits or advantages. So, this is the most appropriate means of communication for the illiterate people. Effectiveness: With the help of variations in the tone, pitch and intensity of voice, the speaker can convey shades of meaning. On the other hand written communication takes a long time to reach to the sender. Permanent record: The documents of written communication act as a permanent record. Controlling tool: Written communication can help to control the organizational activity. Coordination An Organization to attain its goal requires full coordination of all departments or divisions. Oral communications are not easy to maintain and thus they are unsteady.
So, receiver needs to spend money for such devices for participating in oral communication. So the decision maker cannot take decisions quickly.
This may make the message difficult and complex for the receiver of communication. Maintaining secrecy In oral communication, speaker and listener can maintain secrecy because there may not be any additional person involved.
Advantages of written communication over oral communication
Distortion of Meaning: The meaning of oral message may be distorted easily as they are not filed instantly. Disadvantages of oral communication Oral communication contains many advantages. Unsuitable for Lengthy Message: Oral communication is suitable only for oral transmission of information. A and D. Guide Decision: Research reports, justification reports and troubleshooting reports help the top management to take decision. Oral communication promotes a receptive and encouraging morale among organizational employees. Prevention of wastage of time and money: Written communication prevents the waste of money and time. So it is very much flexible and effective. It may be because of noise or the receiver forgets part or whole message. If it is needed, important information can be collected from the preserved documents. Therefore, oral communication may lead to conspiracy sometime.
It becomes difficult to meaning out to the reader. At the time of discussion, some secret information may be leaked out due to the lack of carefulness of the parties.
Oral communication has many advantages and some of them are discussed below: Advantages and Disadvantages of Oral Communication Time Saving: Oral communication is used widely when rapid or immediate action is required.
If there arises any misunderstanding any party can easily verify the information.
Unsuitable for Lengthy Message: Oral communication is suitable only for oral transmission of information.
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