Writing a business letter without letterhead

Be persuasive: Establish a positive relationship with your reader right away. Enclosure An enclosure note is an often neglected aspect of letter writing in the digital era.

modern business letter format

For more ideas, you can check out our cover letter templates. Part 7.

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The subsequent paragraphs should include information that gives your reader a full understanding of your objective s but avoid meandering sentences and needlessly long words.

Simply reiterate your reason for writing and thank the reader for considering your request. Paragraphs are single-spaced, but double-spaced between paragraphs.

Example of simple business letter

To avoid any miscommunications, use straightforward, concise language. Date The date should be the day on which you completed the letter, written in standard U. Do not put it in the center. Lines: When using a letterhead, be sure to add a horizontal line underneath it. If you are using letterhead that already provides your address, do not retype that information; just begin with the date. Or, try highlighting a few words in the text. If you have a connection to the reader - you've met before or have a mutual colleague, for example - mention it in your introductory paragraph. Note: When highlighting parts of a document you intend to print, use a light color such as yellow, light green, or light blue.

Paragraphs should remain short 4 — 5 lines maximum for the introductory and closing paragraphs, 8 lines maximum for the rest. You still have a lot of flexibility in the way you design the letterhead at the header and footer of your document and you have total control over typeface and margins.

The closing paragraph should restate the point of the letter, and most importantly, include a call to action.

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Strike the Right Tone: Make the purpose of your letter clear through simple and targeted language, keeping the opening paragraph brief.

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The Best Formatting for a Business Letter